Students can cancel classes prior to the start of the term. They can also drop from the first class day through the tenth class day and withdraw from the 11th class day through the 10th week of classes (full-term classes). Refer to the Grading and Transcript University Policy for further questions.
There are several reasons why you might choose to withdraw from the University. You may plan to:
- Transfer to another institution.
- Leave the University without a definite plan to return.
- Take a break in your studies, but a leave of absence (LOA) does not apply to you.
If you find you need to drop below 6 credits or withdraw after the second week of classes, you must speak with your Success Coach first. Your Coach must adjust your record to allow you to drop below 6 credits. The possible impacts of your enrollment decision include changes to your eligibility for financial aid, health services, housing, and student employment among others. Review the withdrawal guide below for additional considerations.
Use the following list as a guide to help you through the withdrawal process. Note that not all items may apply to your situation.
- Before you drop or withdraw your classes, speak with your Success Coach.
Your Coach can help determine what options are available to you. Withdrawing may not be your only choice. For example, you may be eligible to apply for a leave of absence (LOA) if you plan to return to the University. It is important to note the impact of withdrawal on your student status. UMR expects that students maintain continuous enrollment each fall and spring semester. This is called “active status.” If you withdraw or do not enroll in classes for a semester, you go on “inactive status.” Once you become inactive, you must seek readmission to UMR if you wish to return.
- Complete the Complete Withdraw Request form and email it to your Coach.
- If you are withdrawing, cancel your enrollment.
You must manually cancel or drop your classes in MyU, whether for current or future terms. If you receive an error message during this process, or you are unable to cancel or drop your courses on your own, please email or call your Success Coach or One Stop Student Services with your intent to withdraw. Documentation, like an email, documented conversation, date-stamped letter, must be collected and retained to complete the withdrawal process.
Canceling your enrollment prevents you from receiving “F” grades. Depending on when you cancel your enrollment, you may be responsible for all or part of the tuition and fees (check the registration and billing dates). Print out a confirmation of the cancellation to keep for your records.
Your date of withdrawal will be the earlier date of:
- your documented intention to withdraw or
- the date your canceled your courses in MyU
- Complete UMR Exit Survey.
- Contact One Stop Student Services to check on your financial aid, discuss a tuition appeal, or ask questions related to your student health benefits.
Withdrawing from the University may have implications on future financial aid eligibility and student loan repayment. You may be required to pay back your financial aid, including scholarships, grants, or loans. We strongly encourage you to investigate these impacts prior to withdrawing. You can also contact One Stop Student Services to see if you are eligible for a Tuition Refund Appeal and discuss any questions you have regarding your Student Health Benefits.
- Complete exit counseling.
If you received financial aid and will not be attending at least half-time, you must complete exit counseling. It may take several weeks after canceling classes for you to be auto-enrolled in exit counseling; check your University email regularly for prompts to complete the process. A hold will be placed on your student account until you complete exit counseling.
- Pay any remaining charges on your student account.
You will not be able to register at UMR in the future, or request an official transcript, if more than $249 remains on your account (tuition, fees, etc.). If your account is past due, it may be referred to a collection agency and/or result in legal action.
- Submit the Housing Contract Release Request form to cancel your housing contract.
If you live on-campus, you must complete the Housing Contract Release Request Form to cancel your housing contract early. Once submitted, the Director of Residential Life will reach out to you with further move-out instructions.
- Return any materials on loan from UMR.
Library books, lab equipment, keys, parking permits, keycards, and any other University materials must be returned promptly to avoid late fees and/or replacement costs.
- Update your contact information and keep your email account active if you plan to return.
Keep your address and phone number up to date. Official communications will continue to be sent to your University of Minnesota email account. To keep your email account active, you must log in to your University email at least every 90 days. Your email address will continue to be the official means of communication from UMR.
- Consider the consequences of withdrawal on your University health benefits.
You may no longer be covered by a University-sponsored health plan once you withdraw from the University. If you are covered by the University’s health plan, contact the Office of Student Health Benefits to determine your status. If you are covered under a private plan and are no longer a student, contact the private health plan carrier to discuss implications.
- Notify University Veterans Services of your plans to withdraw.
If you received benefits as a US veteran, service member, or family member of a US veteran, you must notify University Veterans Services of your leave or withdrawal. If you are leaving for US military reasons, please refer to the Active Military Duty Cancellation policy.
- Notify International Student and Scholar Services (ISSS) office of your plans to withdraw and email your Coach.
SEVIS requires notification if you are an international student who plans to leave or withdraw from the University. Consult with an F1/J1 advisor before withdrawing. Leaving the University may affect your visa status and scholarship eligibility.
- If you are transferring to another institution, send official transcripts to your new school.
If you are transferring to a Minnesota State college or University and have completed your general education requirements (core and theme), you may have your transcript certified to reflect that you have completed the Minnesota Transfer Curriculum (MnTC). Contact One Stop Student Services to request that the notation be added to your transcript. After the notation is added to your transcript, you must request that an official copy of your transcript be sent to your destination school. New institutions will typically require an official transcript. Once you are certain that all grades have posted to your transcript, order an official transcript.
- Consider the consequences of withdrawal on your technology access.
Google App accounts are active if the student is active in an academic program. Access is lost after registration is missed for one semester. However, the account remains available for six consecutive semesters after the most recent program activation. Then the data is not recoverable. Students who do not graduate lose access to wifi/VPN and library access a week after registration closes if no classes have been selected. Access to MyU will continue until the semester after last registration. You can reinstate access by contacting UMNAdmissions at 612-625-2008.